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ALL ABOUT Universal Account Number (UAN)

Universal Account Number (UAN) has been made mandatory for all employees covered under Employee Provident Funds and Miscellaneous Provisions Act, 1952. The Scope of User Manual on UAN Functions issued by EMPLOYEES’ PROVIDENT FUND ORGANISATION OF INDIA reads as follows:-

“EPFO has launched a Universal Account Number (UAN) driven Member Portal to provide a number of facilities to its members through a single window.”


Every employee covered under the Employee Provident Funds and Miscellaneous Provisions Act, 1952 is allotted a PF Account Number or Member Identification Number. This number is unique in respect of any organization that employee is working at. But when the employee goes to work for a new organization this number is changed as the organization changes. Hence a new number will be given to him. This creates a lot of confusion.  So UAN will act as an umbrella for the multiple Member Ids allotted to the same individual. The idea is to collate multiple Member Identification Numbers (Member Id) allotted to a single member under single Universal Account Number. This will help the member to view details of all the Member Identification Numbers (Member Id) linked to it. If a member has already been allotted Universal Account Number (UAN) then she or he may provide the same to new establishment/ employer which in turn will mark the new allotted Member Identification Number (Member Id) to the Universal Identification Number (UAN).  

WHAT ARE THE ADVANTAGES OF UAN (UNIVERSAL ACCOUNT NUMBER) :-

On Registration of UAN the following services will be made available to employee’s:-

  1. UAN card download,  
  2. Member passbook download,   
  3. Updation of KYC information,   
  4. Listing all his/her  member ids to UAN    
  5. File, View  & Transfer claim

   HOW TO ACTIVATE UAN (UNIVERSAL ACCOUNT NUMBER):

Members can activate their UAN by visiting the UAN based Member Portal website i.e. https://unifiedportal-mem.epfindia.gov.in/memberinterface/. Member should have UAN, Mobile and Member ID readily available to activate his/her UAN on the UAN Member Portal.

Step 1:-
Click on this url to start activation process https://unifiedportal-mem.epfindia.gov.in/memberinterface/no-auth/uanActivation/activationForm?_HDIV_STATE_=12-7-86528D0622CAB7D119009B2801353E97



Step 2:-
Fill in the Following Details :



Enter your Universal Account Number (UAN) :- Take From your Employer (Mandatory)

Enter your Mobile Number: Only registered mobile number your employer furnishes during generating your UAN.

Select the state along with State Office: - Available on EPF website

Enter Your EPF Member ID :- Mandatory

Type Captcha and Press GET PIN

You will receive a PIN on mobile phone type that PIN in box given

CLICK I AGREE AND SUBMIT

Once the submit button is pressed, following screen will appear which will show that member’s credentials are verified. This screen allows the member to create password for login to this portal to have an access of the facilities provided in the UAN driven Member Portal. User Name will always be your UAN.



Here, member need to enter his/her Father’s name and Date of Birth in case it is blank and create the password of his/her choice which should be alphanumeric, have minimum 1 special character and 8-25 character long. Special characters are !@#$%^&*()

Sample Password:: abc@1973

After submitting, following screen will come and message will go to the member’s phone for successful registration to access UAN driven member portal.


HOW TO LOGIN IN PF ACCOUNT WITH UAN


You will get the following screen


Once member has activated his/her UAN based registration, he/she can any time login to the
portal by using his/her username and password created by himself/herself

HOW TO DOWNLOAD PF PASS BOOK:-

Click Pass Book Tab As Shown Here



SELECT DOWNLOAD PASS BOOK ON THE RIGHT HAND SIDE

HOW TO DOWNLOAD UAN CARD:-

AFTER LOGIN > CLICK DOWNLOAD UAN CARD FROM THIS SCREEN



THEN CLICK DOWNLOAD UAN CARD IN PDF HERE


HOW TO LINK PF ACCOUNT TO UAN:

AFTER LOGIN > CLICK PREVIOUS MEMBER ID HERE


The idea is to list multiple Member Identification Numbers (Member Id) or PF NUMBER allotted to a single member under single Universal Account Number. This will help the member to view details of all the Member Identification Numbers (Member Id) and further enable to check the eligibility for online transfer claim through the options ‘List Previous Member ID’ and ‘View Status’ from the Menu ‘Previous Member ID’. In future there is no need to list the member ids as it will be linked automatically on the basis of Form-11 information. Member needs to disclose his/her UAN/Previous Member ID to the new employer through Form-11.


Member can feed the details of his/her previous member id to be linked with UAN. 
  1. The name in the previous member id should match with the name of current member id. Otherwise, system will not allow the member to link the previous member id with UAN. 
  2. The screen above shows the details of the previous member id to be linked with UAN. Member has to tick the check box which says that the information displayed is correct and member account belongs to him/her and submit. 
  3. Once member press the button ‘Submit’, he/she will be asked to ensure through the message. If he/she is sure, can press ok. Otherwise, he/she can cancel it.

HOW TO TRANSFER CLAIM IN PF USING UAN:-

AFTER LOGIN > CLICK ON FILE TRANSFER CLAIM (FOR TRANSFERRING CLAIM)
                           > CLICK ON VIEW TRANSFER CLAIM (FOR VIEWING CLAIM)
                           > CLICK ON SYSTEM GENERATED TRANSFER CLAIM STATUS


When an employee leaves an establishment and joins another, he/she is required to get the funds and service details transferred to the new account. The facility would provide portability from one account to another by linking the different Member IDs, if, the KYC details have been verified by both the employers.

HOW TO UPDATE KYC IN UAN:-

AFTER LOGIN > CLICK PROFILE > CLICK UPDATE KYC DETAILS > THIS SCREEN WILL BE THE RESULT



There are 8 types of Documents that can be used to update KYC. The Following

1. National Population Register (NPR) 
2. AADHAAR 
3. Permanent Account Number (PAN) 
4. Bank Account Number WITH IFSC CODE (MANDATORY DOCUMENT IN ALL CASE)
5. Passport 
6. Driving License 
7. Election Card 
8. Ration Card 
9. ESIC Card (Being introduced shortly)

Select Any KYC Document from above in drop down as below (BUT BANK DETAILS ARE TO BE GIVEN IN ALL CASES). Means two documents are needed one of them will be bank.


SCAN THE DOCUMENTS AS .JPG, .GIF, .PNG, .PDF + SIGN THEM + TOTAL SIZE PER DOCUMENT CANNOT EXCEED 300 MB. THEN UPLOAD THEM EACH AT A TIME.  

After Upload and Save You will see that KYC verification is pending. This is pending until employer approves it.


KYC ACTIVITY SEGREGATION:-

By Member: Member can upload the KYC details through UAN portal. Please What are valid KYC documents- For detail. The Status of KYC initially will be marked as Pending and once approved by the Employer through a Digital Signature, the status will be shown as Verified.

By Employer: Employer can upload the KYC through bulk text file and subsequently approving through a Digital Signature only.

HOW TO MAKE CHANGES IN UAN CARD:-

SUBMIT EMPLOYER DOCUMENTARY PROOF ABOUT CHANGES
EMPLOYER SHOULD CERTIFY AND SUBMIT TO CONCERNED OFFICER (http://www.epfindia.gov.in/site_en/Contact_us.php)

After receiving duly completed information from Employer at concerned Field Office, changes will get uploaded within 1 months. 
Note: Changes in details of member’s particulars will be as per norms of EPF.

HOW TO RECTIFY IF TWO UAN ARE ISSUED


In case two UAN are allotted to you, this could be because of not filing of Date of Exit by your previous employer in ECR filing and/or you have applied for transfer of service in your current establishment.




In such a case, you are suggested to immediately report the matter either to your employer and through email to uanepf@epfindia.gov.in by mentioning, both - your current UAN and your previous UAN(s). After due verification, the previous UAN(s) allotted to you will be blocked and the current UAN will be kept active. Later you will be required to submit a Claim to get transfer of service and fund to the current UAN.

18 comments: Leave Your Comments

  1. UAN is a 12 digit id number allocated by EPFO organisation. Multiple persons Id number will be allotted to a single person using Universal Account Number
    uan login

    ReplyDelete
  2. I want to register myself to UAN registration to know my PF balance. Please advise what forms I will have to fill.

    ReplyDelete
  3. My Uan no. is activated But Whenever i want to check balance through mobile no which i entered on uan activated time.It shows given mobile no is not registered.Please advise me what should i do

    ReplyDelete
    Replies
    1. please mail me on diptij210@gmail.com

      Delete
  4. Hello, I need to activate my UAN number, but the mobile number I registered is the old one. How can I update this number ? The online page to update this http://59.180.231.60:9091/UANHD is NOT WORKING. Any other way to do this ? Thanks in advance.

    ReplyDelete
  5. EPFO login is abbreviated as Employee’s Provident Fund Organisation
    unified member portal

    ReplyDelete
  6. How to get the amount from PF account everything is connected with UAN online. when i try to do online aadhar card it is showing mobile number no updated. currently in Abrod. feeling helpless please suggest

    ReplyDelete
  7. I got your email in website which was about UAN details.
    In my case, to my aadhar number UAN number is generated but in fact i donot know the UAN number, also i have tried to know my UAN number thorugh the EPFO website by giving the details such as mobile number, aadhar number, and name and DOB, but mismatch in data is coming. In this case with knowing anything other than aadhar number how can I get my UAN number,

    ReplyDelete

  8. In my case, to my aadhar number UAN number is generated but in fact i donot know the UAN number, also i have tried to know my UAN number thorugh the EPFO website by giving the details such as mobile number, aadhar number, and name and DOB, but mismatch in data is coming. In this case without knowing anything other than aadhar number how can I get my UAN number,

    ReplyDelete
    Replies
    1. Yeah...the error stating mismatch in data is because the UAN number you are trying to know is not activated yet. Hence, it is throwing an error. And you may be clicking on "KNOW YOUR UAN" option and feeding your details. That option is for finding your UAN in case you have forgotten it and had already activated it. But in your case, it seems you have not activated your UAN in the first place. Hence, you click on "ACTIVATE UAN" option first and feed all correct details available with you and activate by using an OTP generated to mobile number(any) provided by you during activation and click on 'validate OTP and activate UAN' option below. After then, you will be able to see your activated UAN on the screen. Hope this resolves your issue.

      Delete
  9. Hi...Members with authenticated Aadhaar details seeded against their UAN should try with their name and date of birth as registered in adhadar. Your mobile number is required only to receive an OTP and can vary, no issue for that.

    ReplyDelete
  10. Hello, I need to activate my UAN number, but when i am going to activate my UAN its not allowing me it says "member does not match with available data" also the mobile number is not registered with UAN. How can I update my number ? The online page to update this http://59.180.231.60:9091/UANHD is NOT WORKING. Any other way to do this ? Thanks in advance

    ReplyDelete
  11. the Successful validation you will redirected your my menards user portal on tm.menard-inc.com . mywegmansconnect com

    ReplyDelete
  12. Hi. I have worked for 2 companies, anmely A and B. After i left B, i went to withdraw my pf. I took out the pf account balance associated with B. Now the pf account balance associated with A has money in it. How do i withdraw that mone?

    ReplyDelete
  13. Dear sir madam

    Since 5month my KYC not aproveap my company

    I'm requesting so many time they telling they do but till not doing

    Please help me sir

    ReplyDelete
  14. Really effective blog its very informative and innovative. Kindly keep updating this kind of blogs regularly. Iam your regular reader
    GST coaching center in chennai|GST training institute in chennai|GST classes in chennai

    ReplyDelete
  15. Hello any one helf me, While I am try apply pf apply on EPF website this time error getting your pan not verified but my pan already updated on my pf account.

    ReplyDelete
  16. Hi
    I have a UAN with aadhaar linked to it and absconded in last company, they didnt update Date of Exit. I have withdrawn 75% of amount as advance showing reason as that not working from 2 months. Now I am joining in new company but I am not providing old UAN in new organisation. Whether I can get new UAN even in the new organisation without any error through I have previous UAN linked to aadhaar ?
    Or anything error will trigger when new employer is creating new UAN to me. Please help me on the above .

    ReplyDelete